IFTA Audits are such a discomfort for everybody in transportation businesses. These IFTA audits are the consequences of random reporting faults while filling it inaccurately. Once your fleet gets picked for an IFTA analysis, you will receive a notification that will alert you regarding the audit. The auditor allotted to your fleet will reach out to you within one month of getting the notification. Some basic information will be inquired regarding your fleet by the auditor to find context for the evaluation. You must compile all of these details as quickly and accurately as possible. To continue with the audit, you need to reveal the reports used for your IFTA reports like fuel receipts, fuel card claims, and distance summaries.
The auditor will determine and validate those documents thoroughly. The reviewer will be matching up the miles traveled by the truck drivers. There will be a validation check of the odometer readings from start to finish of the IFTA reporting. When these details are collected and provided, the auditor will schedule a basic visit to your firm. The rater will most likely wish to learn about your procedures and the procedure for logging IFTA info. He will be looking for the entries documented inaccurately or what does not match up with the records. Red flags feature fuel-filled with no logged kilometers. This is the incorrect miles reported with no fuel statements or incorrect distance. After the completion of the IFTA audit, they will offer you thirty days to give your response.
Also, you will find some choices like no action, approval, and challenge. No action will be implemented if no accuracy is identified. In case, you agree with the audit then, accept the results. In the event you disagree with the result, you can challenge it by planning records which will disapprove of the evaluation final results. You can also request a broader evaluation or even demand a new judge. The examiner might need access to all fleet autos, but you can ask to give access to a specimen of your carriers. You can also ask for a time extension. Usually, the testers may wish to see real operator reviews even if your fleet uses a recording software. You must be certain to keep these real reports.
These auditors have access to datasets such as times once the roads or any driving routes were out of service. Someone in your company must be a point of contact for the auditor to streamline interaction. There are a lot of techniques for IFTA reporting. The more ready you could be, the less time you will have to waste searching for the misplaced information records. It is quite challenging to repeat the tasks that you have completed before. If you are uninformed of completing the IFTA report, there may remain some drawbacks. Taking regular recommendations from the drivers and other personnel will be the best approach. This can aid you in making reasonable improvements in order to make accurate IFTA reporting. This will also enable you to get more engaged and have a very clear track of IFTA fuel records.