For simplifying the fuel taxing process in parts of Canada and USA IFTA(International Fuel Tax Agreement) was set up. It is applicable in 48 contiguous states in the USA and 10 providences of Canada. IFTA simplifies the process of reporting for the taxation by reporting for one state rather than different states.


While IFTA makes the taxing process much easier, reporting becomes a little difficult because of very specific requirements for it. Being late or not filing at all gets the trucker at a fine of 50$ or 10 percent of the next tax payable and an audit. This contributes to more scrutiny and newspaper work. This is important to comprehend that reporting is very important in every quarter. If in any quarter the fleet doesn’t work, with seasonal work, still the reporting has to be done. The form may change in different states but the data split required of the fuel records remains the same. This makes reporting easier for people in different states.


Before IFTA was instituted, there was taxation system in different states. The business which is working in any state that is certain had to apply for the tax permit in the particular state/s. The business has to fill up the documents for the states that are various it is operating in. And of course the inter-state and port entry issues. To help clear these problems and to simplify and centralize the taxation process IFTA was made. The processing of IFTA is quite important because in the event you forget or neglect the payment of their taxes or filing of these documents by one day the consequences can be catastrophically bad. If any discrepancy is found out, there’ll be an audit which will put a brake on the functioning of the business.

IFTA Is applicable for transportation companies which runs their business inter-state for monitoring their fuel consumption and mileage covered. A requirement is for your business which needs to come under IFTA and file the fuel reports. The requirements are for any car that’s used for the transport of people or property and fulfills the underlying requirements.

Any vehicle with two shafts and exceeding 26,000 pounds.If both of the automobile and transports’ mix weight gets surpassed from 26,000 pounds.

To Summarize it, if a miles per state business software operates vehicles which travel between the states, it will need an IFTA license. Once a license is got the fuel and mileage records are reported quarterly.


The question which comes to so many heads while thinking about IFTA is, what will happen if they will not report for IFTA or forget to report it. The answer is that the consequences are bad. Because then there will be an audit, where the business is going to be stopped and the license plate and insurance, the business has paid for, will be going to waste, the customers will go to the competitors and the loss will be enormous in long term. So the reports will need to be registered every quarterly before or on the due date. There are and these are mileage covered as well as the fuel intake. There may be a bit different in the file format but the breakdown of the data needed is the same.

The reports are filed out quarterly. The owner can do it or may hire a person to keep track. But the spreadsheet needs to be updated daily so there is no skip in-between the data. Numbers per state and fuel receipts are necessary to be organized. A tracking pc miler software can be used. Profiles, axon software, and trucking management office are examples of that software that can be used. Before IFTA, the driver had to provide reports on every state mileage and the fuel consumption there. With IFTA there will be the data needed for the fuel consumption in the country no matter where it was bought. So while paying for fuel either the owner is currently paying at a pump or at the time of quarterly IFTA payments.


The Filing of accounts and paying for taxes is a tricky process. Information needs to be updated timely and there should be a definite Communication with the driver. The nations IFTA insured the taxes for These states is to be filed as well as the fuel reports and Mileage are to be concrete. To conclude it the Commencement of IFTA has saved the business a lot of money and hassle. The rules are more rigorous and coverage is more strict. But At the end, it is beneficial for the business. While It’s very In the event of forgetting to document, there can be or avoid A huge problem. It leads to audit which ultimately results in the loss in the business.

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